Toronto Women's Bookstore

September 2003
Policy for Listing Community Announcements and Events on TWB's e-mail newsletter

How to get your event listed on TWB's e-newsletter:

Our e-list has grown to over 4000 names and is filled with locally- based feminist and progressive activists, students, academics and customers. We have put this policy sheet together because customers have signed up to our email list and we have an obligation to them to be responsible when listing events that are not our own.

We have developed some formal guidelines listed below.

All listings on TWB's email list must be in conjunction with TWB being a formal or official co-sponsor of the event. Co-sponsorship includes having TWB's logo on promotional material and/or listing TWB as a co-sponsor on promotional material. This co-sponsorship arrangement must be made with janet romero well in advance of any promotional material being produced.
E-newsletter slots for community events may/will occur only at specific times of the month: on or just after the 1st of the month, and on or just after the 15th of the month. We must receive ample notice to list events and will not send reminders of deadlines.
At any time, TWB reserves the right to choose to not post emails on those particular dates for a number of internal reasons.
All text for community events listings must be received by janet via email by the last of the month or the 14th of the month.
Text may be edited for length. TWB may request a minimum of one pair of tickets/2 spots on the guest list to be used in a free ticket giveaway contest for customers.
TWB requires a minimum of 2 weeks notice prior to the date of the event.
TWB reserves the right to refuse requests for community event postings to our email list.

If you have any questions, or need clarification, please email janet romero.

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*We do NOT share email addresses with any other organization. We send out an average of 1 to 2 emails per week.